In this guide
Count what is leaving, not how many desks you have
Start with four labels: move, reuse, return and dispose. A leased copier may need returning. Usable chairs may already have a new owner. Only include items your business has authority to discard in the disposal inventory. Get that decision before the loading day, not while people are carrying furniture out.
List the quantity, material and approximate dimensions of the remaining desks, chairs, shelving and cabinets. Flag unusually heavy items, glass and anything attached to the building. Furniture acceptance needs confirmation; a desk appearing in an illustration is not automatic approval. Our commercial bin rental page explains the self-loading service.
Oshawa's Large Item Collection program excludes commercial, industrial and institutional properties. Do not plan an office furniture clearout around that residential program.
Give records their own secure route
Keep paperwork and data-bearing devices separate from ordinary disposal. Check cabinets, desk drawers and storage cupboards before releasing furniture for loading. A box marked 'old files' still needs a decision from the person responsible for your records.
The Office of the Privacy Commissioner of Canada advises organizations to safeguard personal information during a move and use secure disposal when appropriate. Follow your retention requirements and arrange a suitable records or data-destruction service. Bin rental is not confidential document destruction or data sanitization.
Separate electronics before estimating the bin
Keep computers, screens, printers, batteries and related equipment on a separate inventory. Ask your IT contact which devices are being retained, returned or retired, and who will handle the information stored on them. Do not put them into the proposed furniture load while waiting for an answer.
Durham's electronics guidance links to RPRA's recycling-location finder. Confirm commercial eligibility, accepted equipment and quantities with the receiving operator. A listed recycling option does not establish acceptance in a Bin and Gone rental.
Once those items are removed from the plan, compare the remaining bulky furniture against the bin dimensions. Room count alone cannot tell you the space needed, and calculated volume is not a weight allowance.
Book around the building, not just the move
Speak with the building manager about the proposed bin position, loading area, elevator arrangements and any access windows. Do not assume a shared parking space or loading dock can be occupied for the whole rental. Pass those details to Bin and Gone before agreeing delivery.
A location that works for carrying desks outside must also work for the delivery and collection vehicle. Review Oshawa bin placement planning, then confirm your specific location. Keep the rental schedule separate from any arrangements for movers, cleaners or incoming furniture.
Use one handover sheet for the clearout
Give one person responsibility for updating this sheet. Bin and Gone delivers and collects the bin as arranged. Your staff or separately arranged movers or contractors do the carrying and loading. Disassembly, IT work and cleaning are separate responsibilities, not included rental services.
| Decision | Confirm with | Record before delivery |
|---|---|---|
| Items to discard | Business decision-maker | Approved inventory, ownership and items being retained. |
| Records and devices | Records lead and IT contact | Separate secure route, responsible person and collection date. |
| Building access | Property or building manager | Placement approval, access window and elevator arrangements. |
| Furniture loading | Staff lead or moving contractor | Who carries and loads the approved items, and when. |
| Rental booking | Bin and Gone | Accepted materials, available bin, weight terms, dates and price. |
Confirm collection before handing back the keys
Work backwards from the date you lose access to the property. Leave time for the agreed loading work and collection, and tell the rental provider about a firm handover deadline. If your move changes, contact us to discuss availability rather than assuming the bin can stay longer.
Call or text with the furniture list, delivery address, access arrangements and preferred dates. Check the rental pricing and inclusions, then confirm the terms for your actual load. A clear inventory helps us discuss whether a rental fits your office project.
Quick answers
Will Bin and Gone carry desks out of our office?
No. This Oshawa service is bin delivery and collection with customer loading. Arrange suitable staff, movers or contractors for carrying, disassembly and loading.
Can computers and confidential files go with the furniture?
Keep them separate. Arrange appropriate records handling and an electronics route with your responsible staff and receiving provider. Do not assume rental acceptance or data destruction is included.
Can we rent a bin for a shared office building?
Discuss the proposed location and access with your building manager first. Bin and Gone then needs to confirm the placement, delivery access, approved materials, available bin and dates before booking.
Sources and planning notes
Local or official information checked September 22, 2026. Follow the linked source for current requirements. Our rental size, materials, price and dates are confirmed before booking.
Ready to plan your bin?
Call or text with your furniture list, Oshawa delivery location and dates. We will discuss the approved load and rental arrangements.